Last review date 03/02/2023
Personally Administered (PA) Items are often an important source of income for a practice. We have developed a robust system for practices to ensure PA items are claimed, to maximize practice profits.
Items that can be claimed as personally administered:
- Vaccines (including oral vaccines)*
- Contraceptive Caps & Diaphragms
- Pessaries (which are listed as Appliances in the Drug Tariff)
- Skin Adhesives (which are listed as Appliances in the Drug Tariff)
- Sutures and Skin Closure Strips (which are listed as Appliances in the Drug Tariff)
- Diagnostic reagents
There are some exceptions e.g. vaccines obtained from Central Supply, Yellow Fever and Japanese / Tick Borne Encephalitis which are not allowed to be claimed by a practice
The following items are not classed as personally administered:
- Dressings / Swabs
- Hormone implants
We have a suite of reports, which can be used to identify any missing prescriptions, track the prescriptions being sent to NHS BSA, and reconcile for payment. To find these reports, go to Clinical Reporting > Ardens > PPA.
FP34 Script not issued
The reports in the folder "FP34 Script not issued" will identify patients who have had the named procedure completed and coded on their notes, but no prescription for the item was issued 4 weeks before or after the procedure. This can then be used to examine the patient's notes and issue a prescription in retrospect if it was missed when the procedure was completed.
FP34 Script not sent
The reports in the folder "FP34 Script not sent" will identify patients who have had the named procedure completed and a prescription issued, but this has not been recorded as being sent to the NHSBSA. This can be used to ensure the correct number of prescriptions are sent to NHSBSA at the end of each month and no prescriptions are missing in the practice. Once the prescriptions have been reconciled with the FP34, bulk add the code "FP34D sent off for month XE2LY or 10031000000108" to show the prescription has been sent. This read code needs to be added any time from the start of the month up to the 4th of the following month, in line with the deadlines for submission from NHSBSA.
The folder containers the reports which identify patients who have had the procedure completed, prescription issued and the prescription has been coded as sent to NHSBSA. These can be used to reconcile against the payment from NHSBSA to ensure there are no anomalies.